Supervisory Contract Specialist - Washington, District of Columbia

Job Summmary

This position serves as a Supervisory Contract Specialist, located in the U.S. Department of Justice (DOJ), U.S. Trustee Program (USTP or the Program), Executive Office (EOUST), Management Operations (MO). USTP is a litigating component of the Department of Justice (DOJ) whose mission is to promote the integrity and efficiency of the nation's bankruptcy system for the benefit of all stakeholders - debtors, creditors, and the public.

Who can apply

1. Career transition (CTAP, ICTAP, RPL)
2. Family of overseas employees
3. Federal employees - Competitive service
4. Individuals with disabilities
5. Land & base management
6. Military spouses
7. Peace Corps & AmeriCorps Vista
8. Special authorities
9. Veterans

Job Duties

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service. The primary purpose of this Supervisory Contract Specialist, GS-1102-15 position is to serve as the Contracting Officer for the U.S. Trustees Program (USTP). The Chief, Procurement and Property Branch, Executive Office for United States Trustees (EOUST) plans, designs, implements, and manages procurement programs, policies, and procedures related to the acquisition of a variety of goods and services throughout the USTP. The employee also serves as the Accountable Property Officer (APO) and as the Records Manager for the USTP. Typical duties and responsibilities of this position include but are not limited to: Supervises a staff of approximately one principal financial advisor, two contract specialists, two procurement program analysts, and one record management specialist. Provide oversight and technical directions to approximately three contractors. Represents the Program to Departmental components and other Government agencies regarding procurement, property management, records management, mail management and accounts payable. Represents the Program to the Department for procurement actions that exceed the authorized delegation of procurement authority. Provides advice and guidance to USTP managers in this regard and ensures that required submissions are made to the Department throughout the term of any given procurement action. Manages the acquisition of USTP goods and services using small purchase procedures or delegated contracting authority. Administers contracts and purchase orders and ensures that USTP personnel meet Contracting Officers Representative (COR) requirements and are so certified as such by the Department. Advises functional program managers about complex and highly specialized acquisition requirements, e.g., those associated with ADP systems, hardware, software, maintenance, and support services. Serves as the Accountable Property Officer (APO) for the USTP. Serves as the Records Manager for the USTP. Manages the review, analysis, and processing of all contractual awarded payments/invoices annually. Develops administrative policies and procedures associated with procurement matters, e.g., small purchases and contracts, Purchase Cards, records management, property management, mail management and accounts payable for the USTP.

Requirements

Qualification

To qualify for the position of Supervisory Contract Specialist at (GS-1102-15), you must meet the basic qualification requirements listed below AND possess the required specialized experience specific to this series and grade you're applying to. If you are a current or former government employee on a permanent appointment in the competitive service, you will need to demonstrate 1-year (52-weeks) at the next lower grade level, to meet the time-in-grade requirements for this occupational series and grade. Additionally, please ensure to submit an applicable SF50 (please refer to the "required documents" section for additional information). Basic Qualifications: A. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position. AND B. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. (Please note: You must submit transcripts that show the list of college courses with credit hours, major(s), and degree conferred in order to verify that you meet the basic requirements for this position.) OR C. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D. (Please note supporting documentation must be provided.) OR D. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action. In addition to the above you must possess the below specialized experience. Specialized Experience: Your resume must demonstrate one year of specialized experience equivalent to the GS-14 grade level or pay band in the Federal service or equivalent experience in the private or public sector leading the procurement or contract structuring efforts to ensure the organization aligns with prescribed regulations; and performing pre-award and post-award contracting functions, such as negotiation, cost analysis, or policy analysis. Quality Ranking Factor: Possession of FAC-C Level I or higher certification NOTE: The above quality ranking factor is preferred. Therefore, applicants who possess the quality ranking factor can be ranked above those who do not, but no candidates can be rated ineligible solely for failure to possess a quality ranking factor. You MUST meet all qualification requirements, including Time-in-Grade, by the closing date of this announcement, 12/30/2024. Your resume must support your responses to the online questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume. ***Please limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications.***

Education

For this position, a 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management OR an appropriate Exception OR Waiver is required. If you are relying on your education to meet qualification requirements, please see the statements below: Education must be reviewed and certified by an accrediting institution recognized by the U.S. Department of Education, in order for it to be creditable towards your qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For more information about this requirement, please visit the U.S. Department of Education website for Foreign Education Evaluation. All documentation must be in English or include an English translation.

Additional information

The bullets below outline the various groups of applicants that fall under the term "status candidates". This vacancy is open to applicants from any of the groups listed below: When you apply you'll have the chance to claim an eligibility pathway, be sure you fully read each statement and any links provided to make sure you know which eligibility you qualify for. See a full list and learn more at USAJOBS, see: What does Status Candidate mean? or Which Jobs am I Eligible to Apply for? CURRENT AND FORMER FEDERAL EMPLOYEES: For more information, see USAJOBS Federal Employees. CAREER TRANSITION PROGRAMS (CTAP or ICTAP): For more information visit: USAJOBS Career Transition Programs VETERANS AND MILITARY SPOUSES: Please see USAJOBS Veterans Preference for more details. SCHEDULE A, PERSONS WITH DISABILITIES Learn more at USAJOBS - Individuals with Disabilities. General Employment Information: REASONABLE ACCOMMODATION: Our policy can be found at: https://www.justice.gov/jmd/reasonable-accommodation#policy DOJ EEO STATEMENT: The U.S. Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at: https://www.justice.gov/jmd/page/file/1394116/download SELECTIVE SERVICE: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov. This position is excluded from the bargaining unit.

Get More benefits details at https://www.usajobs.gov/Help/working-in-government/benefits/

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement closes, a review of your resume and supporting documentation will be conducted by the HR Specialist. This information will be compared against your responses to the assessment questionnaire to determine your eligibility for Federal employment, and then whether you are qualified for this particular position. If a determination is made that you have inflated your responses when compared to your background information, you may be deemed ineligible, or your score may be adjusted to more accurately reflect your skills and abilities. Additionally, we will review your supporting documents and resume to determine if you are in the "Area of Consideration" for this vacancy. Government-Wide Merit Promotion vacancies may only accept applications from a limited audience, pay careful attention to the "Who May Apply" and the "Hiring Paths" information. Please follow all instructions carefully. Errors or omissions may affect your eligibility. When addressing the specialized experience statement, applicants must present evidence of the experience in their resume. If the specialized experience statement is repeated, in the applicant's resume, Human Resources will deem the applicant as ineligible. BASIS OF RATING: DOJ's Merit Promotion Procedures will be used to evaluate candidates. Your qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics): Acquisition Strategy Administration and Management Contracting/Procurement Leadership Technical Competence Career Transition Programs (CTAP or ICTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must: Meet CTAP or ICTAP eligibility criteria; Be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and Submit the appropriate documentation to support your CTAP or ICTAP eligibility.

Document Requires:-

Documentation requirements may vary from applicant to applicant based on your eligibility claims. It is your responsibility to carefully review the list of document descriptions below, to see which documents are required for your application. ALL APPLICANTS: You must submit a detailed resume containing the following pieces of information for each job entry listed in your employment history: Contact Information: Name, address, phone number, and email, Official position title; Employer name and contact information; Start and end dates (including month and year); A detailed list of duties & accomplishments, Your grade/step achieved; and The number of hours worked per week (or indicate full-time). If you are a current or former Federal employee: You must submit your most recent SF-50 (Notification of Personnel Action) or equivalent agency form. Do not submit an award SF-50, these do not contain sufficient information about your appointment Your SF-50 should list the full position title, series, grade and step, organization, duty location, service computation date, effective date, and your service type and tenure status. Submit a copy of your most recent performance evaluation or appraisal, signed, showing your final rating. If a performance appraisal is not available submit a statement explaining why one is not available. See USAJOBS Current & Former Employees for more information. If you are a Veteran or a qualifying parent or spouse: Submit all DD-214 (Certificate of Release or Discharge from Active Duty, Member-4 Copy) forms. If you are a Veteran with a service-connected disability rating you will need to submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating. If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter. For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets. If you are a person with a disability, claiming eligibility under Schedule A: You must submit "proof of a disability" documentation ("Proof of a disability" is a letter stating that you have an intellectual disability, severe physical disability or psychiatric disability). You must get this letter from your doctor, a licensed medical professional, a licensed vocational rehabilitation specialist, or any Federal, state, or local agency that issues or provides disability benefits. For more information about Schedule A and verification requirements, please see OPM's Schedule A site. If you are a displaced Federal employee claiming eligibility under CTAP or ICTAP: You must submit your separation notice or agency RIF letter from your agency. If you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force. See USAJOBS' Career Transition Programs for more information. This position has a basic education requirement: You must submit a transcript, which may be unofficial, as long as it contains a full listing of courses, credit earned, grade and grade-point-average, subject area, degree(s) earned, and dates of award. Your transcript must come from a nationally-accredited educational institution recognized by the Department of Education. Please do not submit electronic transcripts with documentation security protection. These may prevent our application system from accepting and processing the document. If submitting a foreign transcript, you must have the transcript reviewed by an approved foreign education review organization recognized by the Department of Education. Your transcript must also be in English or have an English translation included. USAJOBS - What documents might I need to provide?

How to appy this Job

To apply for this position, you must complete the online application questionnaire and submit your supporting documentation. Your complete application package must be submitted by 11:59 PM (EST) on 12/30/2024 to receive consideration. Please note that if the vacancy has an application limit, it will be listed at the top of the announcement by USAJOBS, and the closing date may be sooner than listed here. If you would like to preview the assessment questionnaire, please see: https://apply.usastaffing.gov/ViewQuestionnaire/12640113 Click "Apply Online" to get started. If you're not logged in to your USAJOBS account, you will need to login. If you don't have an account, please create one. You will be prompted to select one of your stored (or uploaded) resumes, and any supporting documents you have uploaded to USAJOBS. If you have not uploaded these documents, you can do so later before submitting your application. After acknowledging you have reviewed your application package, you will be asked to submit your demographic information (if you have provided this in your profile). Submission is optional and anonymous. You'll be asked to confirm your choices and certify the accuracy of your information before you're able to continue to the Application Manager system. Until you see the blue border and DOJ logo, you are still on USAJOBS. You'll see a folder animation just before you leave USAJOBS. Once you reach DOJ's Application Manager system, you'll be asked to verify the information you transmitted from USAJOBS. You will then respond to the application assessment questionnaires and indicate your eligibility options. After responding to the questionnaires, you will have the opportunity to attach the documents you brought over from USAJOBS *OR* upload documents directly from your computer or device. If you opt to upload a document directly, click the "Upload" button and select the document on your device, then wait for the upload to finish. Repeat as needed. Documents must be less than 3 MB each and should be in a compatible file format. Once all your documents are uploaded, you must assign the uploads to the appropriate document category. You may attach more than one document to each category. Click the drop-down menu for a document category, and select one of the available options in the menu. The document will be listed under this category. You can click the drop-down again to add other documents, as needed. You can have up to 15 document assignments. Once you've uploaded and assigned all your documents to an appropriate document type, you can proceed to the final verification step, and click Submit. If you have correctly submitted your application, you will receive an automated e-mail notification within 30-60 minutes. Be sure to review the announcement fully to make sure that your application contains everything that is required. If you need help with the application process, please see the USAJOBS Help Site (for everything on the USAJOBS-side), or the Application Manager Help Site (for everything on the DOJ-side). Regrettably, the Department of Justice cannot assist you with USAJOBS account issues. If you contact us for assistance and the problem is related to your USAJOBS account, we will have to direct you to USAJOBS to remedy the issue. REASONABLE ACCOMMODATIONS: If you are unable to apply online due to a disability or overseas deployment, you must request an alternative application, which is available from the Human Resources Office. Please contact Randall Williams at [email protected] or 202-702-5925 to discuss your situation. Accommodations are reviewed on a case-by-case basis. Indicate that you're asking for a reasonable accommodation in your e-mail so the HR Specialist knows how to direct you.

Apply Online

Next Step after Apply

You will receive e-mail notifications as your application status is updated by DOJ. However, you can also see your application status any time by logging in to your USAJOBS account and looking on the "Applications" page. Click the position title to expand the display for each application in the list. Click here to learn more about checking your application status, or see what each application status means. We strive to extend a final offer of employment within 90 days from the close of this announcement. Delays do sometimes occur for reasons beyond our control. Additional selections may be made from this announcement if openings in other offices occur within 90 days, candidates who are referred to the hiring office, may be referred to other hiring offices in this scenario. Additional selections may be made from this announcement, for up to 90 days, if openings occur in other offices serviced by Justice Management Division.